Whether you are a member of staff who is trying to find a method to check your schedule online, or a manager trying to find approaches to simplify the circulation of your employee schedules, finding a suitable solution can be quite a tedious task. You will find literally countless 1000s of choices in the marketplace (go ahead; Google “employee scheduling”). After a closer look, you will quickly realize you can find only a handful of truly web-based solutions available (even fewer enterprise-grade solutions).
These 7 tips will help prepare one to search for the right vendor for your employee scheduling software.
1. 100% web-based.
Web-based software (I like to call it web-ware), requires no download and no installation, it is simply ready to use whenever you login for their website wvw-greatpeople.me. Most web-ware is offered as a site; meaning you must sign up to use it (monthly and yearly subscriptions are most common). Web-based software, or Software-as-a-service, is fast becoming the program delivery type of choice. Just look at Google or Facebook!
2. Backups, backups, backups.
Ensure the service includes a rock-solid application data backup and restoration plan. Most web-ware solutions include this, but some offer it as an add-on service. Make sure you can find no hidden fees associated with a restoration should there be described as a data-related issue in the future.
3. Lifetime upgrades.
The net allows for immediate delivery of software updates to user-communities. However, some web-ware vendors do not include free upgrades as part of their baseline subscription packages. Be sure to ask what the upgrade policy is before signing on the dotted line.
4. Easily customized.
The chance of finding an answer that meets your entire scheduling requirements is highly unlikely. However, many leading vendors will provide customization services that allow you to bend and shape their offerings to higher meet your unique needs.
It is important to understand how you should use your scheduling data once it will be managed digitally.
5. Wireless portal.
Your employees want access for their schedules. As well as providing access online, an answer that enables your employees to gain access to their schedules wirelessly (on their cell or PDA) will help reduce the quantity of time you will spend communicating scheduling information to employees.
Enabling a shift-trade between two qualified employees, without the intervention from management (other than final approval) is a complete must. We all know all too well that employee availability can change extremely quickly, by allowing employee driven shift-trades you are able to empower employees, and ensure their in charge of finding a suitable replacement in front of time.
7. Intelligent scheduling algorithm.
The actual power of scheduling software is the internal algorithms. It will take into account; employee availability, skill-level, AND preferences when deciding who to schedule for just about any particular shift. Ask questions about the auto-scheduling features and make sure you understand their limitations.